The Doxis4 iECM suite is certified according to the international standard ISO ISO – what you need to know. Principles and functional requirements for records in electronic office environments. ISO provides internationally. ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital.
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If you want to learn more about our data protection policy, please click here: Digital objects created by email, word processing, spreadsheet and imaging applications such as text documents, and still or moving imageswhere they are identified to be of business value, are managed within digital records management systems which meet the functional requirements established in ISO Guidelines and functional requirements for digital records management systems – sets out the functional requirements for software systems that are designed principally to manage records.
ISO provides internationally agreed principles and functional requirements for software used to create and manage digital information in office environments.
The standard assists agencies to: A business system is an automated system that creates, manages or stores information about an organisation’s activities. This helps to maximize consistency across agencies in software used to create and manage digital information and records.
However, recognition of the need to maintain records for as long as they are required is addressed in ISO This Framework is based on Part 3 of ISO which provides a streamlined, risk-based approach to the assessment of information management functionality in business systems. Getting the most from ISO The functional requirements set out in the standard are based on the minimum requirements for records functionality defined in the Australian and international standard for records managementAS ISO Guidelines and functional requirements for digital records management systems.
Part 3 — business systems ISO Part 3 should be read in conjunction with Part 1 of the standard, which contains an overview of basic principles for managing records in a digital environment. This covers, for example, the definition of processes, conditions under which information is captured and managed, retention and deletion rules, and the support of compliant work procedures.
The principles and functional requirements ios the standard enable agencies to better manage their business information through:. Given the target audience of ISO Doxis4 fulfills cross-industry requirements The experts of the certification authority confirm in the audit report that the Doxis4 product suite, when used appropriately, meets the requirements of the internationally applicable ISO norm for records management.
Use of the standard in the Australian Government We endorse the use of this 161752- by Australian Government agencies.
ISO certification – SER Group
Nor does it include requirements common to all software applications, such as performance, scalability and usability. The independent certification authority, Van Bussel Document Services, confirms this. The three modules of ICA-req are available for reference purposes. ISO “Information and documentation — Principles and functional requirements for records in electronic office environments” describes a total of requirements independent of function, industry and technology.
The requirements are generic and may need to be adapted to the agency’s particular business needs.
International standard for records management
The standard is divided into three parts. ISO Part 3 provides an overview of the high level functional requirements for records that may be incorporated into a business system. A record in a business system may consist of dispersed elements in a database that, when drawn together for a transaction, provide evidence of a business activity.
Nonetheless, the importance of non-records management functional requirements for records management systems is recognized through their inclusion is given in ios high-level model for structure and overview of functional requirements. The principles and functional requirements in the standard enable agencies to better manage their business information through: Business systems differ from electronic document and records management systems EDRMS or electronic records management systems ERMS in that their primary function is to facilitate business transactions.
The Business System Assessment Framework will assist with determining the appropriate functionality for your agency.
If you continue 166175-2 visit this website, we assume that you give your consent to cookies. The requirements are intended to: Kso requirements should be addressed separately within a digital preservation framework. What is a business system? The requirements are intended to:. The functional requirements will be influenced by whether records are managed within the business system or are managed externally by export to or integration with a dedicated records management system.
We encourage software vendors to self-assess their products against this standard.
Doxis4 accorded ISO certification | AIIM Buyers’ Guide
Life cycle A standard is reviewed every 5 years 00 Preliminary. The standard does not include the specifications for the long term preservation of digital records. Skip to content Skip to primary navigation.